Essential Components for Planning
Areas to consider when developing Videoconferencing Technology Delivery Systems
When you make the decision to use videoconferencing technology to deliver instruction and/or communicate with others, there are essential PLANNING STEPS with important components to developing appropriate educational programs for K-12 students. Through the experiences of educators nationally and regionally, a set of these components has been determined that will help every planner begin, and then move toward implementation.
You can use this list:
- As a reference as you plan,
- For discussion among delivery team members,
- As a general checklist of required tasks,
- As an evaluation and assessment notation tool, and
- As headings for feedback categories when explaining progress on the timeline continuum to board members and other community people.
| Originating Teacher | ||
| Write curriculum for teaching area | ||
| Secure facility for teaching | ||
| Secure videoconferencing hardware for teaching | ||
| Receive training on use of hardware | ||
| Determine existence of backup system for teaching hardware | ||
| Write session plan for teaching area | ||
| Secure/contact facilitator at remote sites | ||
| Secure clerical and other support for teaching | ||
| Secure technical support for class(es) for all sites | ||
| Secure/insure maintenance of room/hardware for teaching | ||
| Prepare handouts and documents for transmission | ||
| Keep records: attendance, grades, etc. | ||
| Administer tests, etc. | ||
| Provide support for students at all sites | ||
| Maintain contact with facilitator at each site | ||
| Facilitator | ||
| Contact Originating Teacher | ||
| Become familiar with curriculum for teaching area | ||
| Secure facility for receiving the videoconference | ||
| Secure videoconferencing hardware for class(es) | ||
| Receive training on use of hardware | ||
| Determine existence of backup system for teaching hardware | ||
| Become familiar with session plan for classes | ||
| Secure clerical and other support for class(es) | ||
| Secure technical support for class(es) | ||
| Secure/insure maintenance of room/hardware for class(es) | ||
| Prepare handouts and documents for use in class(es) | ||
| Keep records: attendance, grades, etc. | ||
| Administer tests, etc. | ||
| Provide support for students and monitor behavior | ||
| Maintain contact with Originating Teacher | ||
| Technical Support Person | ||
| Meet with members of videoconferencing Delivery Team | ||
| Help secure facility for teaching | ||
| Help secure videoconferencing hardware for teaching | ||
| Train Originating teacher and Facilitator(s) on use of hardware | ||
| Determine existence of backup system for teaching hardware | ||
| Provide technical support for class(es) for all sites | ||
| Provide/insure maintenance of room/hardware for teaching | ||
| Keep records of hardware use and maintenance | ||
| Maintain contact with teacher and facilitator(s) | ||
| Curriculum Planner | ||
| Work with Delivery Team to implement teaching | ||
| Coordinate school, district, agency goals with curriculum plan | ||
| Develop resources to support teaching | ||
| Support Delivery Team in scheduling and logistical needs | ||
| Coordinate work of Team at all sites | ||
| Develop strategies for feedback about success of teaching | ||
| Clerical Support | ||
| Make contact with teacher and facilitator | ||
| Provide support, where needed, with record-keeping, reproduction of materials, and student/parent contact | ||
| Site/District Administrator | ||
| Authorize beginning of work plan for instructional videoconferencing | ||
| Organize Delivery Team | ||
|
Develop support and maintenance strategies for Delivery Team in areas of FundingCurriculum Training and Professional Development Technology Staffing Facilities Community Support |
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| Review process and progress of Delivery Team needs and work | ||
| Adopt plans and changes where appropriate and needed | ||
| Develop implementation strategies for distance learning through videoconferencing | ||
| Develop the strategies for assessment and evaluation | ||
| Develop strategies for appropriate reporting of instructional videoconferencing to school/district staff and community | ||
| Maintain constant contact with Delivery Team | ||